Accounts Payable Clerk I

Position Description The Accounts Payable clerk is responsible for the accurate and timely processing of CBC and its' subsidiaries administrative/operating expenses; this includes employee travel reimbursements. The incumbent audits expenses for compliance with company policies and IRS regulations, codes expenses in accordance with the appropriate general ledger account, balances and verifies various reports as well as sets up and maintains supplier files. The incumbent solicits W-9's, and ensures proper business classifications are obtained for accurate 1099 file submission. The incumbent ensures that fully executed contracts are on file where necessary, and that payment requests are in line with contract provisions. The position is responsible for researching discrepancies and responding to inquiries regarding coded invoices from Plan personnel and external contacts. The position will also perform filing, auditing, and other supporting clerical tasks as needed. Responsibilities and Qualifications

Duties and Responsibilities:

35% - Reviews all invoices and payment authorization requests for proper supporting back up. Ensures fully executed contracts are on file when appropriate and ensures invoices are in line with contract revisions. Reviews coding provided, and makes adjustments as needed to ensure the accurate recording and allocation to the general ledger working with the Accountants when necessary. Matches invoices to purchase orders and receivers and resolves discrepancies prior to payment. 25% - Manually enters non-requisitioned purchase invoices. Electronically processes requisitioned purchases, and electronically loads and imports 810 files paying special attention to liability company, payment type, terms, and realizing all available discounts. 15% - Verifies data entered for all companies with a partner by comparing source data to preliminary payment report to ensure accuracy. Processes any corrections as necessary prior to finalizing. 10% - Generates general disbursement checks and electronic payments for all companies on a weekly basis as well as special payment runs as necessary and generates all related system interfaces. Ensures that wire payments are recorded only and duplicate payment is not issued. 5% - Sorts, date stamps, and notates special handling instructions on incoming payment documents. 5% - Files and maintains the paid general disbursement expense documents for all companies, and provides copies of requested documents to auditors and plan personnel. 5% - Special Projects as requested.

Skills:

• Ability to work independently as well as part of a diverse team.

Demonstrated ability to perform quickly, consistently, and accurately in an aggressive, results-driven production environment while adjusting to changing priorities and performing job assignments with minimal supervision.

• Demonstrated analytical and problem solving skills.
• Demonstrated organizational skills.
• Ability to communicate professionally and effectively with all levels of plan personnel as well as external contacts.
• Ability to comprehend and apply contract language to payment processes.
• Ability to adhere to the standard of values of the unit and preserve the confidentiality and integrity of information processed within the unit.

Knowledge:

• Fundamental understanding of accounting theory and basic accounting principles.
• Working knowledge of the various types of electronic and check payments.
• Working knowledge of IRS reporting regulations and 1099 processing.

Experience:

4 or more years of Accounts Payable and/or Inventory/Receiving experience with a working knowledge of basic accounting principles.

• Processing automated electronic payment types.
• Demonstrated competency in the utilization of a PC and related software (e.g., Microsoft Office Suite) as well as experience with system interfaces.

Education and Certifications:

• Must possess a high school diploma or GED equivalent.
• A degree in Accounting or Business or Accounts Payable certification or former leadership experience is preferred.

Work Environment:

• Typical office environment with small unit structure.

Physical Demands:

While performing the duties of the job, the employee is frequently required to sit, use hands and fingers, talk, hear, and see. The employee must be able to occasionally work over 40 hours per week. The employee must occasionally lift and/or move up to 5 pounds.

Other:

Travel@@N/A About Us We recognize that work is a part of life, not separate from it, and foster a flexible environment where your health and wellbeing are prioritized. At Capital you will work alongside a caring team of supportive colleagues and be encouraged to volunteer in your community. We value your professional and personal growth by investing heavily in training and continuing education, so you have the tools to do your best as you develop your career. And by doing your best, you’ll help us live our mission of improving the health and well-being of our members and the communities in which they live.