Contracts Specialist

Transforming The Way Construction Owners Use Technology & Data If you like technology, solving problems, working with a dynamic team in a fast-paced environment, and providing excellent customer service, this is the position for you! The Contracts Specialist is a crucial contributor to supporting Avicado's day-to-day operational activities. You will love this job if… You are a high performer, self-starter, and love to learn. You take ownership of projects and drive impact. You connect and grow both inside and outside the organization. You like to have fun and be your authentic self. What you’ll do… Contract Database & Renewals Build and maintain a centralized repository of contracts, key dates, obligations, and renewals. Implement proactive renewal and termination workflows to reduce missed deadlines and minimize risk. Contractual Review & Risk Management Act as the first-line reviewer for MSAs, SOWs, amendments, RFPs, and change orders. Identify risk, evaluate commercial and compliance terms, and escalate to Legal or leadership when needed. Ensure Avicado does not sign agreements with unacceptable terms—reducing operational, legal, and financial exposure. Stakeholder Liaison Serve as the coordination point between Sales, Operations, Legal, and Executives for redlines, escalations, and approvals. Support Sales during contract negotiations and RFP responses with expert review and guidance. Contract Template Ownership Own Avicado’s contract templates— Master Services Agreement (MSAs), Change Order (CO), Statement of Work (SOW), Request for Proposal (RFP) and other standardized agreements. Implement improvements, coordinate with legal on updates, and ensure consistent usage across teams. Salesforce Closeout Support Translate signed contracts into accurate Salesforce data, including scope, billing terms, and deliverables. Partner with your Biz Ops teammates to ensure projects are set up correctly for downstream billing and forecasting. Insurance Liaison Serve as the internal point of contact for insurance-related questions, coordinating with Avicado’s brokers as needed. Cross-Functional Operational Support Collaborate with Sales (contract reviews, RFP support) and Operations (data accuracy, forecasting alignment). Help create clear rules for renewals, terminations, deliverables, and contractual obligations. You should have 5+ years of experience in contract management, contract administration, legal operations, or similar roles. Hands-on experience reviewing MSAs, PSAs, SOWs, change orders, renewals, and amendments. Background in professional services, consulting, or managed services environments. Strong familiarity with: indemnification, limitation of liability, SLAs, and data/privacy terms Basic insurance requirements and compliance topics The ability to interpret contracts independently, not simply forward them to a law firm. Strong judgment and comfort making recommendations with imperfect information. Experience working cross-functionally with Sales, Operations, Legal, or Business Operations. Familiarity with contract tools and workflows; comfort working in both modern and lower-tech environments. Exceptional organization, detail orientation, and follow-through. Preferred Qualifications Experience interfacing with law firms or in-house Legal teams. Exposure to compliance or risk management practices. Construction industry familiarity (a plus). Experience with Salesforce or other CRM tools. Experience managing contract repositories or contract lifecycle processes. Characteristics of an ideal candidate Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients Empowered; bring solutions instead of problems Performance Driven & Accountable; sets goals and challenges our high-performance culture Even-tempered; handles pressure and thrives in a fast-paced environment Coachable; recognizes strengths & weakness and open to guidance Why Avicado Competitive compensation Health insurance 401k with employer match Flexible PTO Remote work Philanthropic Matching Gift Program And more… About Avicado Avicado Construction Technology Services, LLP was established in 2015 with a focus on utilizing the latest cloud-based tools and applications to enhance our clients' experience. As a technology consultancy, we empower construction owners to make the most of their systems and data. Our team of experts collaborates with enterprise organizations such as data centers, universities, hospitals, and real estate developers to promote seamless interoperability across their teams and technologies. We are experiencing an exciting phase of expansion and actively searching for new talent to join our team. We’re a close-knit team with a high-performance culture, but we don’t like to take ourselves too seriously. Our diversity and inclusivity are a point of pride, and we have created a highly interactive remote work environment that encourages mutual respect and individuality while fostering opportunities for employees to excel both personally and professionally. We offer competitive benefits, remote work experiences, flexible work arrangements, various career development opportunities, employee resource groups, and more. Avicado's unwavering dedication to creating a remarkable workplace experience has been widely acknowledged by experts in the industry. We are thrilled to have attained the highly coveted "Great Place to Work" certification and to have been included on Inc.'s esteemed Best Workplaces list for three consecutive years. Additionally, we are humbled to have received the AYA Award, which recognizes allies who promote equality and actively foster positive change for women in technology. At Avicado, we take great pride in fostering a culture that is both inclusive and supportive, especially for women in the technology industry. These accolades are a testament to our ongoing efforts to foster a culture of inclusion, mutual respect, and professional growth for all members of our team. If you are a self-motivated individual who wants to work with Fortune 500 clients in a rapidly growing company, we encourage you to join us! EOE