G11/7 FS A - Accounts Payable Specialist

Real opportunities. Real impact. Your career, redefined. (NOTE: A human reviews every application at Oceans, so please apply for only one position and only once a year—if you're a better fit for another role, we’ll route your application accordingly and if we’re not quite ready for you, we’ll reach back out later). At Oceans, we help the best and brightest of Sri Lanka to take advantage of opportunities that otherwise wouldn’t be available to them, while supporting entrepreneurs around the world. Our community (we call them Divers) don’t do surface work—they go deep to solve complex challenges and make a real impact. And in doing so, they support bold ideas and expand their skills, broaden their expertise, and grow their careers, all without having to leave family and friends. We’re hiring an Accounts Payable (AP) Specialist to partner with a leading fractional finance and accounting services provider for consumer brands. This is a hands-on, detail-oriented role focused on managing high volumes of vendor invoices across multiple client accounts with precision and accountability. If you’re process-driven, analytical, and thrive in structured financial environments, this role offers a chance to contribute directly to the efficiency and accuracy of a fast-growing accounting team Accountability As an Accounts Payable Specialist, your success will be defined by your ability to process large invoice volumes accurately, maintain organized vendor records, and ensure timely payments across multiple client accounts. You’ll play a key role in maintaining accounting integrity and supporting operational excellence.

Here’s how you’ll make an impact:

Invoice Processing & Data Management

• Enter and process 100–150 vendor invoices per week across multiple client accounts.
• Maintain accuracy and consistency in data entry within bill.com and QuickBooks.
• Follow established invoice approval workflows and flag anomalies for review.
• Track and manage 1099 liabilities and vendor compliance documentation.

Vendor Management

• Add new vendors, verify details, and maintain accurate vendor records.
• Coordinate with the accounting team to ensure payment schedules are up to date.
• Maintain professional communication with vendors as needed to resolve discrepancies.

Operational Support Collaborate with accounting leads to streamline AP processes. Support documentation, reconciliation, and periodic reporting requirements. Identify opportunities to improve workflow efficiency and system accuracy. Colleagues You’ll work closely with the Accounting Team, while collaborating cross-functionally to maintain the integrity and timeliness of all AP operations. At Oceans, you’ll also receive guidance and support from our Operations Manager, who will help you succeed in the role and ensure that you’re continuously growing and developing in your career. Skills & Qualifications At Oceans, we believe in T-shaped individuals — those who bring deep expertise in one area, paired with broad curiosity and interests. As an Accounts Payable Specialist, your vertical focus will be on accounts payable execution and data accuracy, while your horizontal focus will include vendor management, systems proficiency, and process improvement.

To excel in this role, you should have:

• Experience: 2–4 years in accounts payable or accounting operations.
• Technical Skills: Proficiency in bill.com (preferred) or QuickBooks; strong data-entry and reconciliation accuracy.
• Knowledge: Understanding of invoice approval workflows, vendor setup, and 1099 tracking.
• Analytical Strength: Ability to identify discrepancies, manage large data volumes, and ensure compliance.
• Communication: Clear, professional English skills with proactive communication habits.
• Work Ethic: Highly reliable, detail-oriented, and self-motivated in remote settings.

Bonus skills:

• Experience supporting multiple client accounts simultaneously.
• Exposure to consumer brand accounting or fractional finance environments.
• Intermediate Excel or Google Sheets proficiency.
• Familiarity with U.S. accounting standards and vendor management practices.
• Diversity of experience is core to Oceans. You are expected to work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported.

During the interview process, you’ll have the opportunity to showcase your skills in the following areas:

• Accuracy & Attention to Detail: How you maintain precision while processing high invoice volumes.
• Workflow Management: How you manage multi-client AP processes and timelines.
• System Proficiency: Your experience using bill.com or QuickBooks for AP operations.
• Problem Solving: How you identify and resolve vendor or invoice discrepancies.
• Communication: How you collaborate remotely with accounting teams and vendors.

Role Specifications This is a remote role, where you will be expected to work a split shift with some overlap with our client’s time zone. You will, however, be expected to be present for in-person training programs during your first 90 days with us. During the offer process, we’ll share more information about our benefits and compensation philosophy, considering both market trends and individual factors. About Oceans At Oceans, we build remote teams that connect the world’s top 1% of talent with visionary leaders. With us, you’re not just doing a job—you’re redefining your career with opportunities designed to unlock your potential. We welcome the chance to discuss the complementary parts of our business during your interview process and encourage questions about where we are and where we are going.