Java Foods - Executive Assistant

An EA wanted - support a busy founder and keep operations running smoothly. $2,000/month | Full-time| Fully Remote Hi, I’m Monica, the founder of Java Foods and a few other growing businesses. We’re a small, dedicated team focused on creating high-quality products and keeping our operations running smoothly. As the business grows, my days are getting busier and more fast-paced, and I’m looking for someone who can bring more structure, calm, and order into both my work and personal life. I’ve worked with assistants before, but this is my first time hiring remotely, and I’m excited to find someone who’s independent, dependable, and great at following through without needing reminders. If you enjoy meaningful work, love handling details, and take pride in being the person who keeps everything moving in the background, you’ll be a great fit. I am looking for an Executive Assistant - someone organised, proactive, and confident working closely with a busy founder. You should be able to stay calm under pressure, manage details with care, and support both business and personal tasks with reliability and discretion.

Your main responsibilities will be:

📅 Manage calendar and scheduling 💬 Handle communication with team members and key stakeholders ✈️ Coordinate travel and logistics 📄 Prepare documentation 📂 Support ongoing projects 💰 Assist with financial planning and management

Must-have requirements:

✅ Strong communication skills ✅ Excellent organisation skills ✅ Strong written and spoken English ✅ Tech efficiency and ability to use online tools ✅ Reliable remote setup with good internet ✅ Experience working with Type A personalities ✅ Ability to work under pressure and manage multiple assignments ✅ High level of initiative

Brownie points:

⭐ Financial or project management skills ⭐ Minute-taking experience

• The ideal candidate is reliable, trustworthy, and professional. You notice details others miss, communicate with clarity, and take initiative without needing reminders.

You stay calm under pressure, think critically, and handle sensitive information with complete confidentiality. You adapt quickly, listen well, and manage relationships with kindness, emotional intelligence, and diplomacy.

• What’s in it for you?

💵 $2,000 per month for a full-time role* 🕐 Full-time | Fully remote 🏖️ 20 days Paid holiday per year *Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

• This is our typical hiring process - occasionally, it may include extra steps.

For this role, JobRack is partnering with Java Foods to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you! 🔍 How to shine

• Read the role details carefully.
• Submit a thoughtful, high-quality application.
• Stay responsive - we’ll keep you updated at every stage.

✨ Important notes

• Apply only through JobRack; please don’t contact the company directly.
• We expect a respectful hiring experience - any disrespect means instant disqualification.
• This is a full-time, primary role (no freelancing or second jobs).

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• Check out our handy FAQ: jobrack.eu/jobseeker-faq