Management Assistant

Management Assistant Finance Espoo Reports to VP Permanent Hybrid / Office Employment is subject to applicable security screening (incl. SUPO, where required) The Mission of the Management Assistant As a Management Assistant you will be the organizing force behind busy calendars, meetings, and projects - keeping priorities clear and communication seamless. This is a role for someone who truly enjoys administrative work - bringing structure, reliability, and calm to a busy environment. Your support keeps things flowing smoothly and helps everyone do their best work. As we continue to grow, you will have the chance to take on broader administrative responsibilities and shape how we work together as a team. You will be part of a supportive group that values initiative, trust, and making things a little better every day. Who We Are ICEYE delivers space-based intelligence, surveillance, and reconnaissance (ISR) capabilities to governments and allied nations. This includes sovereign and turnkey ISR missions leveraging ICEYE’s world-leading synthetic aperture radar (SAR) satellite technology, as well as access to data from the world’s largest SAR satellite constellation. These capabilities enable partners to detect and respond to critical changes anywhere on Earth with unprecedented speed and accuracy – day or night and in any weather, supported by ultra high-resolution imagery and high-frequency revisits. As a trusted partner for defense, intelligence, security, and maritime domain awareness, ICEYE’s near real-time data creates a tactical advantage for mission-critical operations. Designed for dual use, the platform also serves civil protection and commercial users for natural-catastrophe intelligence, insurance, maritime monitoring (including oil-spill detection), and finance, contributing to global security and community resilience. ICEYE operates internationally with offices in Finland, Poland, Spain, Japan, the UAE, Greece, and the US. The company has more than 900 employees, inspired by the shared vision of improving life on Earth by becoming the global source of truth in Earth Observation. Outcomes Leaders can rely on you to keep their days running smoothly - plans, travels, meetings, and priorities stay on track. Administrative routines feel organized and dependable, with details handled thoughtfully and on time. Travel, expenses, and documentation are managed efficiently and accurately, keeping things simple for everyone involved. You anticipate needs and notice details that make others’ work easier and more effective. You collaborate naturally with the wider assistant team, sharing knowledge and helping maintain consistent, high-quality support. You take on additional administrative responsibilities as we grow and scale our functions, helping to build and improve the way we work. Role-specific Competences Organisation and prioritisation: You manage multiple requests calmly, knowing what needs attention now and what can wait. Attention to detail: You notice the small things that keep operations running smoothly and accurately. Confidentiality and trust: You handle sensitive information with discretion and integrity. Proactivity: You anticipate needs, act before being asked, and find simple ways to solve complex scheduling or coordination challenges. Collaboration: You work well with different personalities, build trust quickly, and contribute to a supportive team dynamic. You support colleagues, share knowledge, and step in when needed to help keep the work running smoothly. Technical confidence: You use digital tools comfortably - Google Workspace, MS Office, and other productivity or AI-based tools - to make daily work more efficient. Adaptability: You adjust easily when priorities shift and find practical ways to keep things moving. You are comfortable and flexible in a changing environment, even when it means adapting your own plans or priorities. Key Competences

In addition to the requirements above, we evaluate candidates on these key qualities throughout the hiring process:

• Intellectual Firepower: Rapidly comprehends, structures and synthesizes complex information, draws accurate conclusions, and communicates them with clarity.
• Passion & Work Ethic: Brings sustained motivation, resilience, and high personal standards to every challenge.
• Ownership & Action: Assumes full accountability for outcomes, acting decisively, and ensuring commitments are delivered.
• Team Player: Works collaboratively across teams, contributing to shared success, and engaging in constructive debate.
• Integrity & Growth Mindset: Operates with transparency and humility, learns from setbacks, and actively seeks opportunities to grow.

Requirements

• Experience as an Administrative Assistant, Management Assistant, Executive Assistant, or similar role, ideally in a dynamic or international environment.
• Strong organisational and time management skills; able to balance multiple priorities with accuracy and calm.
• Genuine enjoyment of administrative work and attention to detail in daily tasks.
• Excellent communication skills in English, both written and spoken.

A proactive, solution-focused mindset with the ability to anticipate needs before they arise. Flexibility and adaptability in a changing environment, open to taking on new administrative responsibilities as the company grows. Application Process TA screening (30 min) Hiring manager and peer interview (45 min) Assignment 2 x VP interviews (15-30 min each) What We Offer at ICEYE At ICEYE, you will join a diverse and highly engaged team united by the ambition to make the impossible possible. We know that we will succeed only through exceptional people in our team — which is why your growth, wellbeing, and success are a priority. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. You will benefit from continuous professional development, training opportunities, and a culture that values collaboration, curiosity, and integrity. ICEYE is a place where your contributions have a visible impact, and where we celebrate success together. Benefits Base salary range for this position is 3200-3700 € per month (gross) contingent on your experience level, and will be negotiated individually. A job that matters in a dynamic Defence Technology and Earth Observation environment with a scale-up approach An independent role with a supportive and diverse work environment Occupational healthcare, occupational, and accident insurance A yearly benefit budget to spend as you wish (i.e. on sport, transport, bike benefit, wellness, lunch, etc.) Phone subscription with iPhone of choice Relocation support (i.e. flight tickets, accommodation, relocation agency support) Time for self-development, research, training, conferences, or certification schemes Inspiring and collaborating offices and silent workspaces enable you to focus

Our Commitment to Diversity, Equity, and Inclusion At ICEYE, we believe that diversity isn't just a buzzword – it's our greatest asset. We're committed to fostering an inclusive environment where every voice is not only heard but celebrated. We know that diverse perspectives breed innovation and creativity, which is why we actively seek out individuals from all walks of life, backgrounds, and experiences. Whatever your background, we want you to bring your authentic self to the table. Join us and be part of a team where differences are not only embraced but cherished, because together, we're stronger. We welcome applications from people of all backgrounds, including those who may need workplace adjustments. If you require any specific accommodations or assistance during the recruitment process for any reason, please let us know. Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com.