Project Coordinator - Real Estate/Property Management

Company Overview:

Our client is a fast-paced, high-growth home management and renovation company, delivering top-tier service and streamlined processes for our clients. Our remote-first team thrives on collaboration, precision, and execution. We're now looking for a talented individual to join our team as a

Role Overview:

We’re seeking a detail-oriented and highly organized & reliable Project Coordinator to join our operations team. This role is ideal for someone based outside the U.S. who is available to work U.S. business hours (Central Time Zone). You will be responsible for scheduling vendors for a variety of home maintenance and renovation projects and for entering and updating information in our CRM and Client Portal platforms. Your work will directly support our Home Managers and ensure that key information is captured, schedules are aligned, and vendor coordination runs smoothly.

Key Responsibilities:

Vendor Scheduling Schedule vendors for maintenance, repairs, inspections, and other services Communicate promptly and professionally with vendors via email, phone, and messaging tools Confirm vendor availability and coordinate appointment times with clients and internal teams Conducting outbound calls to vendors and clients to coordinate appointments CRM Data Entry & Management Enter and update project-related data in SmartSuite Ensure accuracy and completeness of records including work orders, vendor assignments, and client interactions Maintain up-to-date status reports and logs Project Coordination Support Assist project managers with day-to-day administrative coordination tasks Track and document project timelines and status updates Help ensure deadlines are met through proactive follow-ups and scheduling oversight Experience working as a remote contractor for U.S.-based companies Proven experience in administrative or project coordination roles Strong written and verbal English communication skills Experience with CRM systems (SmartSuite experience preferred but not required) Comfortable using tools like Google Drive, Excel, and communication platforms (e.g., Slack, Google Meet) Exceptional attention to detail and accuracy in data entry Highly organized, proactive, and able to work independently Availability to work during U.S. time zones (must overlap with at least 6 hours of U.S. business hours daily) Background in real estate, home services, or property management coordination Client Relationship : You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently. Payments : All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you. Vacation Leaves and Holidays : While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard. Salary : $900-$1500month Timezone: CST Role type: Full-time, fully remote -

Application Process:

• As part of your application, you’ll be asked to record your responses to the initial interview questions through a Loom video (questions & instructions are in the application page).
• Our team will carefully review your submission, and if shortlisted, we’ll share your responses with the client for their review and next steps.

Please treat this recording as you would a real interview:

• Come prepared and make sure you’re clearly visible on camera.
• Record your answers in a quiet, well-lit, and clutter-free space with a stable internet connection.
• We’re excited to get to know you better! Show us your personality and strengths. We encourage you to answer authentically and in your own words, without reading from a script or using AI tools.