Recruitment Coordinator

Recruitment Coordinator (Contract)

Location: San Francisco Bay Area, Austin or Dallas, Atlanta or Washington DC, and New York.

Employment Type: Contract (Project-Based)

We are hiring 4-5 Recruitment Coordinators to support one of our clients as they build a new team. The candidates being interviewed are located across the US. This role is perfect for someone who enjoys meeting people, work travel, thrives in a fast-paced environment, and is passionate about delivering an exceptional candidate experience.

About the Role

As a Recruitment Coordinator, you will play a key role in managing the interview process and ensuring a smooth, positive experience for every candidate. You will coordinate and schedule in-person interviews, prepare meeting spaces, greet candidates, and represent the company with professionalism and warmth.

Your work will help maintain a people-oriented culture, where personal communication and a strong first impression contributes to long-term, successful relationships.

Key Responsibilities

· Coordinate and schedule face-to-face interviews with candidates across the US. · Greet and meet candidates in the cities where they are located, ensuring they feel welcomed and supported. · Prepare, organize, and maintain meeting rooms for interviews. · Ensure an excellent candidate experience at every stage, regardless of the outcome. · Maintain interview-related documentation and generate post-interview reports. · Support the recruitment team with logistical tasks and process improvements. · Represent the company in a professional, friendly, and people-centered manner. · Participating and engaging with Talent Acquisition/Recruiting community to strengthen brand awareness · Travel to/from interview sites as needed.

Requirements

· 4-8 years of experience in recruitment, interview coordination, or HR support roles. · Startup environment – Ability to work in an unstructured environment. · Experience working in a high-demand, fast-paced environment. · Strong ability to handle sensitive or confidential information with discretion. · Excellent organizational skills and strong attention to detail. · Exceptional verbal and written communication skills. · Proficiency with Outlook, Excel, Word, Slack, and similar tools. · Proficiency with Teams, Zoom and similar tools · Friendly, people-focused, and naturally outgoing · Able to create a positive experience for candidates and clients · A positive, proactive attitude and the ability to contribute to process improvements. · Mandatory - Willingness and ability to travel 50% of the time or more on short notice.

Preferred Qualities

· Enjoy meeting new people and building rapport. · Personable, confident, and comfortable representing the company in person. · Able to maintain professionalism and calm during busy periods.