RFP Specialist

About Us Stadium is a global group gifting, swag, rewards and recognition platform. Through Stadium, companies are able to leverage our easy-to-use platform to provide gifts and rewards to groups of 5-10,000. Our unique edge is in being an all-in-one global solution that allows senders to curate specific gifts for their audience or give the power of choice to their recipients. We’re a product-first ambitious team that’s obsessed with a united vision for taking our business to new heights. As a company, we learn fast, support each other, and focus on continuous quality and improvement for all of our customers. While our business has continually evolved over the years, our purpose has remained constant: to strengthen the bond between companies, their employees, and their customers. Job Description The RFP Specialist will serve as our internal expert for all RFP, RFI, vendor questionnaire, and procurement documentation. You will manage end-to-end RFP responses, build a scalable content library, ensure accuracy across technical/security/legal sections, and coordinate with internal stakeholders (Sales, Product, Engineering, Security, Finance, Legal, and Customer Success). This role sits at the intersection of Sales, Engineering and Legal/Compliance and reports to our Chief of Staff - helping Stadium respond efficiently to large opportunities and improve our overall win rate. Stadium is based in New York City, but this would be a remote position. Candidates living outside of the US will be hired as independent contractors through Deel. Heavy overlap with EST hours is required. What You'll Do With Us1. RFP Ownership Lead the end-to-end RFP response process, including project management, content collection, drafting, editing, and final submission. Partner closely with AEs, who will provide any required client clarifications, updates, or context. Coordinate inputs from teams including Product, Security/Compliance, Engineering, Customer Support, and Finance. Translate complex technical or compliance information into clear, client-friendly language. Maintain compliance with formatting, submission guidelines, deadlines, and required attachments. Ensure all responses reinforce Stadium’s differentiation and brand voice.

• Content Library & Process Development
• Build and maintain an RFP content library including technical answers, security statements, policies, case studies, product overviews, pricing frameworks, SLAs, and implementation documentation.
• Keep content updated as product features, compliance certifications, and company policies evolve.
• Scope an RFP automation tool (e.g., RFPIO/Responsive, DeepRFP, Loopio) to improve efficiency and set us up for a scalable repeatable workflow for RFP management.
• Cross-Functional Collaboration
• Work with Product & Engineering to keep technical responses accurate and current.
• Partner with Security & Compliance to ensure answers align with SOC2, GDPR, data handling, privacy, and risk-mitigation standards.
• Collaborate with Sales & CSM to tailor responses to client use cases and industry verticals.
• Partner with Legal & Finance on contractual language, terms, insurance, pricing approvals, and vendor onboarding documentation.
• Additional Responsibilities
• Proactively source upcoming RFPs and bid opportunities through platforms, procurement portals, and industry networks.
• Assist CSM team with renewal questionnaires or expansion RFPs.
• Contribute to creation of case studies, technical whitepapers, and documentation used in large enterprise deals.
• Support future RevOps team with pipeline visibility and reporting around RFP-driven opportunities.

3–6+ years of experience in RFP/proposal management, preferably in B2B SaaS or technology.

• Strong writing and editing skills with ability to simplify technical information.
• Experience managing large, complex RFPs with multiple stakeholders and liasoning with different teams to source information.
• Familiarity with security/compliance frameworks (SOC2, ISO, GDPR, DPA terms).
• Highly organized project manager with ability to juggle overlapping deadlines.
• Experience with RFP software (RFPIO, Loopio, Responsive, etc.) or willingness to learn.

Strong attention to detail, fact-checking, and quality control.

Preferred Experience in RevOps, Sales Operations, Sales Engineering, or Customer Success. Ability to design and optimize scalable documentation workflows. Experience supporting enterprise sales cycles. Exposure to procurement processes and legal/contract language. Writing experience in technical, product marketing, or compliance areas. Fantastic company culture focused around recognizing and leveraging individual strengths for the benefit of the whole Career mobility and opportunities to work across areas of the company Remote-first work environment with frequent Zoom company events and chance to make genuine connections Competitive salary, flexible hours and unlimited time off after your first 90 days Final compensation is based on factors such as the candidate's skills, qualifications, experience, and location. Stadium is an equal-opportunity employer. We use E-Verify to confirm the identity and employment eligibility of all new hires. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please send a request to hi@bystadium.com.