Senior Sample Management Specialist

Position Summary:

The Senior Specialist, Sample Management is responsible for leading complex biospecimen coordination activities across multiple clinical trials. This position oversees the full biospecimen lifecycle—including kit preparation, logistics, sample receipt, data transfer, and final disposition—ensuring alignment with study protocols and regulatory standards. The role requires strong project coordination skills, cross-functional collaboration, and a client-focused mindset to support diverse therapeutic programs and global stakeholders.

Essential functions of the job include but are not limited to:

• Lead global sample tracking, kit logistics, and discrepancy resolution across multiple clinical studies by collaborating with cross-functional teams to ensure seamless sample lifecycle execution.
• Oversee kit preparation, distribution, and site coordination to ensure timely and compliant sample collection.
• Interpret study protocols and lab manuals to apply sample workflows.
• Serve as primary point of contact for clinical sites, CROs, and clients regarding sample documentation, training, and compliance.
• Perform advanced QC checks and trend analysis on sample data in LIMS and inventory systems.
• Lead study setup in LIMS, including protocol configuration and sample workflow parameters.

Support study monitoring and close-out activities, including reconciliation and final disposition of samples. Manage sample inventory requests and coordinate data transfers to clinical repositories per study timelines.

• Monitor patient sample collection schedules and protocol-defined assessment windows to ensure timely and compliant sample receipt.
• Monitor and report KPIs related to sample quality, turnaround times (TATs), and operational performance.
• Prepare and maintain operational reports including sample inventory, kit tracking, and site performance metrics.

Participate in root cause analysis and corrective actions for sample-related quality events. Contribute to SOP development, process optimization, and training of junior staff.

Qualifications:

Minimum Required:

• Bachelor’s degree in Life Sciences or related field required, with 5+ years of relevant experience; or Associate’s degree in Life Sciences or related field with 10+ years of relevant experience.
• Experience in biospecimen lifecycle management, clinical development, or clinical laboratory analysis.
• Proficiency in LIMS, biospecimen inventory systems, and data governance principles.
• Strong attention to detail, time management, and communication skills.
• Demonstrated ability to manage projects and meet deliverable timelines.
• Responsiveness and professionalism in client interactions.
• Proficiency in Microsoft Office tools (Excel, Word, Outlook, PowerPoint).
• Proven client service orientation and ability to build effective relationships with internal and external stakeholders.
• Experience with kitting logistics and coordination across clinical sites and vendors.

#LI-Remote #LI-JM1 Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits. Reasonable estimate of the current range $68,700—$103,100 USD Any data provided as a part of this application will be stored in accordance with our Privacy Policy. For CA applicants, please also refer to our CA Privacy Notice. Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at QuestionForHR@precisionmedicinegrp.com. It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Please note that our organization will not extend a job offer without prior communication with our recruiting team, hiring managers and a formal interview process.